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Tools Time Tracking

Time Tracking

Community engagement and behaviour change projects can take up a lot of staff time (most likely more than planned). It is important to track the amount of staff time, and what activities the work is related to, so as to provide lessons for future projects. Time tracking can be done using Excel or other similar software.

It is recommended that you keep notes as to why some tasks or activities take up more time than expected. This may be used to inform the evaluation of project efficiency (eg.where staff training and development may be required, or extra resourcing for future projects). Alternatively, racking time can complement reflections from a project diary.

It is important to keep track of volunteers’ time spent on projects, as this can contribute to significant in-kind resources that need to be accounted for in project evaluation, especially if the project lessons feed into further iterations.


A simple Excel template to track your time is provided here.


Time Tracking template



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The Evaluation Toolbox is maintained by Damien Sweeney and Martin Pritchard from PREA as their in-kind contribution back to the community. The Toolbox now needs several weeks of work to review and upgrade all the contents and add new content for you. Work has begun and we are seeking your donation (big or small) to help support this major upgrade. Email us to indicate what you want to be included in the Toolbox.

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What is the Toolbox?

The toolbox aims to provide a one-stop-site for the evaluation of community sustainability engagement projects that aim to change household behaviours. Through the toolbox you can learn how to conduct your own evaluation of a behaviour change project using the guides and templates provided.

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Why Evaluate?

Conducting an evaluation is considered good practice in managing a project.

The monitoring phase of project evaluation allows us to track progress and identify issues early during implementation, thus providing and opportunity to take corrective action or make proactive improvements as required.

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