Where am I on the project management cycle

You should now be aware of what monitoring and evaluation is, and how it does not just refer to something you do at the end of a project, but rather something that ideally needs to be considered as part of a project’s life-cycle.


Where are you on the project management cycle?

Ideally, you should approach monitoring and evaluation at the outset of your project cycle, as part of your research and identification of a problem and need for an intervention.

As part of your project design, you should clarify the logic, and this is also the ideal time to develop a monitoring and evaluation plan.

During the project implementation, you should be collecting the data that you have identified through your monitoring and evaluation plan.

As your project is completed, you can undertake a summative evaluation that examines the projects intended and unintended outcomes. Remember to think about how best to present your evaluation, as evaluation reports should be used as formative evaluation for future projects.

If you are already implementing a project, it is still recommended that you develop a monitoring and evaluation plan to clearly focus what you need monitor and evaluate, AND make a note to consider evaluation much sooner next time around.

A typical project management cycle and corresponding evaluation tools














Literature review

Stakeholder analysis

Problem tree / solution tree





Its never too late to develop a  Monitoring & Evaluation plan




Deemed Savings

Footprint calculators

Outcome hierarchy


















Logframe matrix

Program logic

Monitoring & Evaluation plan











If you do not have one, time to develop a Monitoring & Evaluation plan

Semi-structured interview

Focus group

Project diary

Budget tracking

Time tracking